When the Estimation Using PriceBooks is switched on at the Company Settings, you will be creating estimates using details from the Pricebook (parts/services/equipment/assemblies) including prices. Your PriceBooks will have to be set up for this to work properly.
Only the PriceBooks field will come up on your estimate.
To fill up the block, click on the PriceBook search bar and find the PriceBook assembly you want from the list and click on it. You can also search by typing in the name or number/code of the item.
Click to select the item. The other fields will auto-fill depending on your selection.
Once you have selected the assembly, select the PriceBook rate next. The Unit Price reflected is the computed regular price for the item or assembly. Setting the PriceBook rate will define the price to be quoted based on the customer’s membership if he has one. This will also allow you to set up the price to the type of service to be given, either the regular, the standard or the premium.
Click on the PriceBook icon next to the unit price.
The Select PriceBook Rate window will come up. Set the rate to be used from this window.
Select the customer’s membership by clicking on the radio button for the membership level. Doing this will update the different prices below. The membership discount will be factored in on the different prices.
Select the price to be used, either the regular, standard or the premium price.
The selected price will now be reflected in the Unit Price field of the estimate. If the PriceBook rate is not selected, the regular rate will be used.
Once you have selected the assembly that you want with the PriceBook rate, set the quantity by clicking the arrows on the Quantity field or by highlighting the number and typing in the desired quantity. The Total Price fields will auto-compute.
To remove the item from the list, click the X button at the far right of the item.
Repeat these steps for each PriceBook item you want to add to the estimate. As you add items to your estimate, the Subtotal field at the bottom and the Estimation Summary at the top will auto-calculate.
Once done, you can then proceed to add/set up the discount and taxes and complete the estimate.
This Estimation using PriceBooks can be used simultaneously with the Estimation using Inventory setup.