Vehicle Tracking Report

All your vehicles’ activities from their movement to their maintenance are in this tracking report.  

To access Vehicle Tracking Report, click on the REPORTS Module> on the left-hand side and click on Vehicle Tracking.

A drop-down option will show its subcategories for the reports you want to see: 

• Breadcrumb
• Customer Activity
• Daily Activity
• Engine Diagnostic
• Fleet Summary
• Fuel Detail
• Fuel Efficiency
• Idle
• Maintenance Reminder
• Maintenance Log
• Miles by State
• PTO
• Safety
• IFTA

Breadcrumb

You can search for previous locations either visually on a map using a web browser or mobile phones for all your vehicles. In this report you can find the breadcrumb report with the following information depending on how you set it up in the Breadcrumb Setting Field: 

• Select Vehicle/s – Select one or more vehicles.
• Pick Date and Time
• Hours
• Vehicle Stats
  • Snap to Map
  • Show Alerts
  • Show Geofences
  • Show Addresses

Go to Reports Menu on the top> Click Vehicle Tracking > Click Breadcrumb.

Generate the Breadcrumb Report: 

• On the Breadcrumb report window:
  • Go to Breadcrumb Settings 
  • Select the Vehicle/s you want to get a report from
  • Select the Date and Time  
  • Select Hours 
  • On the Select Vehicle/s Stats, check the appropriate boxes you wish to see in your report:
    • Snap to Map 
    • Geofences
    • Addresses
    • Alerts
  • Set the Playback Speed by filling in the number in the box or clicking on the arrow down or arrow up 
  • Click Get Report 

• After Setting the Breadcrumb, the report will show on the map the breadcrumb trail of the vehicle/s you selected. 
• Click on the Location Icon to view or zoom in on the detailed breadcrumb trail of the vehicles. 

• You can have a Map View or a Satellite View, just click Map or Satellite on the upper left-hand side of the screen  

Add the Breadcrumb Report to Favorites

If you are frequently using this Report, you can select and Add it to Favorites.

After you added a Report to Favorites, a Favorite Tab will be added at the top right of the left panel. All reports that are added to Favorite will be listed in the Top panel for easy access.

Customer Activity Report 

You can find in this report a summary of all the Vehicles activity at the customer’s location in a specific period with the following Information: 

• The customer- Shows customer name.
• Vehicle ID – Displays vehicle ID.
• Vehicle Name – Shows vehicle name.
• Driver ID – Shows driver ID.
• Driver Name – Displays driver name.
• Arrive Time – Shows exact arrival time
• Depart Time – Shows exact departure time.
• Time At Customer – Refer to the amount of time a service provider spends at a customer location.

To view Customer Activity Report, go to Reports Menu on the top> Click Vehicle Tracking> on the drop-down click  Customer Activity Report.

Generate Customer Activity Report

You can filter the report by the following: 

1. Vehicles –
   • Click on Select Vehicles 
   • You have the option to either select one certain Vehicle, multiple vehicles, by group, or select all vehicles. 
2. Date/s and Time – specific start/end date and time.
   • Select the start date/end date and start time/end time.
3. After you selected the vehicle/s and the start and end date/time, click on Get Report.  

• Alternatively, you can also select a period rather than selecting a specific date:
  • Yesterday | Today | last Week | This Week | Last Month | This Month 

After we click on Get Report, we can now export the Customer Activity Report into Excel or PDF format by clicking on the Actions Button.

Actions Button

• Export to PDF
• Export to Excel
• Configure Report Columns
• Configure Reports Settings
• Schedule Report
• Add to Favorites

Export Report

• Click on export to Excel or export to PDF to download the report to your computer. Either way, you can completely see the details in the report.  

Configure Report Columns

Enable or disable the columns on this report if you want to see them or not. When disabling the column/s, once you generate this report that specific column will be removed.

Uncheck columns you don’t want to see in the Report. Click SAVE after configuring.

Configure Report Settings

Set or edit the default Start-End Time, Idle Time of Vehicle, etc. of the Customer Activity Report.

• Start-End Time – edit the default start-end time of the Customer Activity Report.
• Idle Time – if you selected a specific time for Idle time (e.g. 1 minute) anything less than 1 minute will not get calculated.
• Staying at Location – if you selected a specific time for Staying at Location (e.g. 1 minute) anything less than 1 minute spent staying at a specific location will not get generated or included.
• Customer Radius – if the vehicle is outside the selected customer radius it will not get generated or included.
• Use Device Timestamp – check this if you want to use the vehicle’s GPS Devices’ Timestamp.

Schedule Report

You can also Automatically schedule a report on a specified frequency. Refer to Schedule Report Module.

Add to Favorites

If you are frequently using this Report, you can select and Add it to Favorites.

After you added a Report to Favorites, a Favorite Tab will be added at the top right of the left panel. All reports that are added to Favorite will be listed in the Top panel for easy access.

Daily Activity Report

• You can find in this report a summary of all your vehicle/s activity on a specific period with the following Information:
  • Vehicle Displays Vehicle ID.
  • Vehicle Name- Shows vehicle name.
  • Date- Shows the date.
  • Time- Shows the exact time.
  • Status- shows current status.
  • Location- Displays the location where it was held.
  • Move- Shows how much activity or motion a person has done.
  • Stop- Shows period of inactivity or rest.
  • Idle- The time the vehicle’s engine was running but the vehicle was not moving
  • Distance- Shows how far someone has traveled.

To view the Daily Activity Report, go to Reports Menu on the top> Click Vehicle Tracking> on the drop-down click  Daily Activity Report.

Getting the Daily Activity Report:

• You can filter the report by the following:
  1. Vehicles–Vehicles used
     • Click on Select Vehicles 
     • You can SELECT ONE or MORE Groups or individual vehicles from the Drop Down Menu 
  2. Date/s – specific date of the report
     • Select the start date and end date  
     • Select the start time and end time
  3. After you selected the Vehicle/s and the start and end date & time, click Get Report.

After we click on Get Report, we can now export the  Daily Activity Report into Excel or PDF format by clicking on the Actions Button.

Engine Diagnostic Report 

You can find in this report a summary of all the Vehicle’s diagnostics on a specific period with the following Information:

• Vehicle ID – Displays vehicle ID.
• Vehicle Name – Shows vehicle name.
• Diagnostic Code – its like a code that helps to figure out what’s up with your vehicle engine.
• Description – it is a little explanation about whats happening with the vehicle.

To view the Engine Diagnostic Report, go to Reports Menu on the top> Click Vehicle Tracking> on the drop-down click Engine Diagnostic Report.

Getting the Engine Diagnostic Report:

• You can filter the report by the following:
  1. Vehicles
     • Click on Select Vehicles 
     • You can SELECT ALL or click selected vehicle/s from the Drop Down Menu 
  2. Date/s – specific date of the report  
  3. After you selected the employee/s and the start and end date, click on Get Report. 

After we click on Get Report, we can now export the Engine Diagnostic Report into Excel or PDF format by clicking on the Actions Button.

Fleet Summary Report

You can find in this report a summary of all the Vehicle data about your vehicles’ fleet for a specific period with the ff. Information:

• Vehicle ID- Displays vehicle ID.
• Vehicle Name – Shows vehicle name.
• Idle Fuel Cost – it is the cost when vehicles are at rest and their engines are on. It’s to remind you that vehicles should remain off during rest.
• Total Fuel Cost – Shows the total cost of fuel.
• Labor Cost (hr) – Shows labor cost per hour.
• Labor Cost (mile) – Show labor cost per mile.
• Maintenance Cost – Demonstrate the maintenance Cost.
• Move Time – Shows the time in which the vehicle was in move
• Stop Time – Shows the stop time.
• Idle Time – It’s the time when the vehicle’s engine is on but it’s not moving.
• Engine Hours – Refers to the time how far your engine was running.
• Distance – Shows the total distance traveled.

To view the Fleet Summary Report, go to Reports Menu on the top> Click Vehicle Tracking> on the drop-down click Fleet Summary Report.

Getting the Fleet Summary Report:  

• You can filter the report by the following:
  1. Vehicles
     • Click on Select Vehicles 
     • You can SELECT ALL or click selected vehicle/s from the Drop Down Menu 
  2. Date/s – specific date of the report
  3. After you select the employee/s and the start and end date, click on Get Report. 

After we click on Get Report, we can now export the Fleet Summary Report into Excel or PDF format by clicking on the Actions Button.

Fuel Detail Report 

• You can find in this report a summary of the Fuels used by a Vehicle’ for a specific period with the ff. Information:
  • Vehicle ID – Displays vehicle ID.
  • Date Shows the date.
  • Fuel Purchased (Gallons) – It shows the number of gallons purchased.
  • Fuel Purchased Cost – Shows the total cost of fuel.
  • Gas Station – Name of the station from where the gas was filled.
  • State – Name of state.
  • Card Number – The number of the fleet fuel card used for the transaction

To view the Fuel Detail Report, go to Reports Menu on the top> Click Vehicle Tracking> on the drop-down click Fuel Detail Report.

Getting the Fuel Detail Report: 

• You can filter the report by the following:
  1. Vehicles
     • Click on Select Vehicles 
     • You can SELECT ALL or click selected vehicle/s from the Drop Down Menu 
  2. Date/s – specific date of the report
  3. After you select the vehicle/s and the start and end date, click on Get Report. 

After we click on Get Report, we can now export the Fuel Detail Report into Excel or PDF format by clicking on the Actions Button.

Fuel Efficiency Report 

• You can find in this report a summary of how Fuel-efficient each vehicle is used for a specific period with the ff. Information:
  • Vehicle ID – Displays vehicle ID.
  • Year-Make – Shows in which years it was made and who made it.
  • Fuel Purchases (Gallons)- It shows the number of gallons purchased.
  • Fuel Purchased Cost – Shows the total cost of fuel.
  • Fuel Used (Gallons) – Shows the amount of fuel used.
  • Distance Shows – the distance covered.
  • Average MPG – Shows the average mile per gallon.

To view the Fuel Efficiency Report, go to Reports Menu on the top> Click Vehicle Tracking> on the drop-down click Fuel Efficiency Report.

Getting the Fuel Efficiency Report: 

• You can filter the report by the following:
  1. Vehicles
     • Click on Select Vehicles 
     • You can SELECT ALL or click selected vehicle/s from the Drop Down Menu 
  2. Date/s – specific date of the report  
  3. After you select the vehicle/s and the start and end date, click on Get Report. 

After we click on Get Report, we can now export the Fuel Efficiency Report into Excel or PDF format by clicking on the Actions Button.

Idle Report 

• You can find in this report a summary of a vehicle’s idle time for a specific period with the ff. Information:
  • Vehicle ID – Displays vehicle ID.
  • Vehicle Name – Shows vehicle name.
  • Idle Time- It’s the time when the vehicle’s engine is on but it’s not moving.
  • Idle Fuel Cost – it is the cost when vehicles are at rest and their engines are on. It’s to remind you that vehicles should remain off during rest.
    • it is calculated by multiplying the Idle Time by the fuel consumption rate during idle and the cost per unit of fuel.
  • PTO Time – Power Take Off time.

To view the Idle Report, go to Reports Menu on the top> Click Vehicle Tracking> on the drop-down click Idle Report.

Getting the Idle Report: 

• You can filter the report by the following:
  1. Vehicles
     • Click on Select Vehicles 
     • You can SELECT ALL or click selected vehicle/s from the Drop Down Menu 
  2. Date/s – specific date of the report  
  3. After you select the vehicle/s and the start and end date, click on Get Report. 

After we click on Get Report, we can now export the Idle Report into Excel or PDF format by clicking on the Actions Button.

Maintenance Reminder Report 

• You can find in this report a summary of all Maintenance Reminders and the current status of a vehicle for a specific period with the ff. Information:
  • Vehicle ID – Displays vehicle ID.
  • Current Miles – Shows the current miles.
  • Current Hours – Shows the current hours.
  • Service Type – Displays the type of service provided.
  • Reminder Status – Shows the reminder status.
  • Due At – It reminds you to get your vehicle serviced.
  • Record – Shows the records.

To view the Maintenance Reminder Report, go to Reports Menu on the top> Click Vehicle Tracking> on the drop-down click Maintenance Reminder Report.

Getting the Maintenance Reminder Report: 

• You can filter the report by the following:
  1. Vehicles
     • Click on Select Vehicles 
     • You can SELECT ALL or click selected vehicle/s from the Drop Down Menu 
  2. Date/s – specific date of the report  
  3. After you select the vehicle/s and the start and end date, click on Get Report. 

After we click on Get Report, we can now export the Maintenance Reminder Report into Excel or PDF format by clicking on the Actions Button.

Maintenance Log Report 

• You can find in this report a summary of all Maintenance Logs of a vehicle for a specific period with the ff. Information:
  • Vehicle ID – Displays vehicle ID.
  • Service Type – Shows the type of service.
  • Date – Displays the date.
  • Completed Miles – Shows the number of completed miles.
  • Completed Hours – Shows the number of completed hours.
  • Facility – It shows where the car was serviced.
  • Invoice # – Shows the number of invoices.
  • Cost – Demonstrate the cost.

To view the Maintenance Log Report, go to Reports Menu on the top> Click Vehicle Tracking> on the drop-down click Maintenance Log Report.

Getting the Maintenance Log Report: 

• You can filter the report by the following:
  1. Vehicles
     • Click on Select Vehicles 
     • You can SELECT ALL or click selected vehicle/s from the Drop Down Menu 
  2. Date/s – specific date of the report  
  3. After you select the vehicle/s and the start and end date, click on Get Report. 

After we click on Get Report, we can now export the Maintenance Log Report into Excel or PDF format by clicking on the Actions Button.

Miles by State Report 

• You can find in this report a summary of each Vehicle’s reached distance or mileage for a specific period with the ff. Information:
  • Vehicle ID  – Displays vehicle ID.
  • Vehicle Name – Shows the name of vehicle.
  • State -Name of the state.
  • Distance – Shows the distance covered.

To view the Miles by State Report, go to Reports Menu on the top> Click Vehicle Tracking> on the drop-down click Miles by State Report.

Getting the Miles by State Report:  

• You can filter the report by the following:
  1. Vehicles
     • Click on Select Vehicles 
     • You can SELECT ALL or click selected vehicle/s from the Drop Down Menu 
  2. Date/s – specific date of the report  
  3. After you select the vehicle/s and the start and end date, click on Get Report. 

After we click on Get Report, we can now export the Maintenance Log Report into Excel or PDF format by clicking on the Actions Button.

PTO Report 

• You can find in this report a summary of the PTO Time of a vehicle for a specific period with the ff. Information:
  • Vehicle ID 
  • Vehicle Name
  • PTO Time – Power Take Off time.

To view the PTO Report, go to Reports Menu on the top> Click Vehicle Tracking> on the drop-down click PTO Report.

Getting the PTO Report: 

• You can filter the report by the following:
  1. Vehicles
     • Click on Select Vehicles 
     • You can SELECT ALL or click selected vehicle/s from the Drop Down Menu 
  2. Date/s – specific date of the report  
  3. After you select the vehicle/s and the start and end date, click on Get Report. 

After we click on Get Report, we can now export the PTO Report into Excel or PDF format by clicking on the Actions Button.

Safety Report 

• You can find in this report a summary of all the Safety Reports of a vehicle for a specific period with the ff. Information:
  • Vehicle ID 
  • Date – the date the alert got triggered.
  • Time – the time the alert was triggered
  • Driver ID
  • Location – the location where the alert got triggered. (ie the driver was speeding at a specific location.)
  • Alert Type – It refers to a specific kind of safety alert or issue that occurred.
  • Description – Shows the description of the event or issue.
  • Speed – the speed of the vehicle when the speed over alert is triggered
  • Duration – Referes to the total time spend.

To view the Safety Report, go to Reports Menu on the top> Click Vehicle Tracking> on the drop-down click Safety Report.

Getting the Safety Report:  

• You can filter the report by the following:
  1. Vehicles
     • Click on Select Vehicles 
     • You can SELECT ALL or click selected vehicle/s from the Drop Down Menu 
  2. Date/s – specific date of the report
  3. After you select the vehicle/s and the start and end date, click on Get Report. 

After we click on Get Report, we can now export the Safety Report into Excel or PDF format by clicking on the Actions Button.