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Add and Manage Vehicle Log Maintenance

Download Add and Manage Vehicle Log Maintenance PDF

Use this feature to keep a record of completed maintenance for your vehicles.

Go to Log Maintenance

Navigate to:
Settings > Vehicle Tracking > Maintenance & Reminders > Log Maintenance

Log a Vehicle Maintenance Event

  1. Click the + Add Log button on the Log Maintenance tab.
  2. Fill out the form in the Log Vehicle Maintenance window.

General Information

  • Vehicle ID/Name*
    Select the vehicle that was serviced.
    Use the search bar to find it quickly by name or ID.
  • Service Type*
    Choose the type of service from the dropdown.
    If it’s not listed, type it in and it will be saved for future use.
  • Service Description
    Add any notes about the service, such as:
    • Reason for the maintenance (e.g., breakdown or issue found).
    • If it was covered by insurance or warranty.
    • Supplies used (e.g., 3L transmission oil).
  • Cost
    Enter the total cost from the invoice(s).
  • Date of Service*
    Select the service date (MM/DD/YY) or use the calendar icon.
  • Maintenance Type
    Choose if this was Scheduled or Unscheduled.

Vehicle Information

  • Vehicle Miles
    This is auto-filled from the vehicle profile.
    If blank, enter the odometer reading at the time of service.
  • Engine Hours
    Also auto-filled. If missing, enter the engine hours manually.

Additional Details

From the maintenance invoice or receipt, enter:

  • Invoice Number
  • Vendor (service provider)
  • Facility/Service Station (location of service)

Click Save to add the entry to your Maintenance Log.

Update a Maintenance Log

  1. In the Maintenance Log list, click on the row of the log you want to edit.
  2. Make the necessary changes.
  3. Click Save.

Delete a Maintenance Log

⚠️ Warning: Deleting logs may affect reports and other data. Only delete if necessary.

  1. Find the log in the list.
  2. Tick the checkbox to the left of the log.
    • To delete multiple logs, tick all applicable boxes.
    • To delete all logs, tick the checkbox in the header row.
  3. Click the Delete button.
  4. Click OK to confirm the deletion when the message box appears.
  5. The log will be permanently removed.