SnowTrack User Guide for Office Users

SnowTrack helps you track snow removal services like plowing, salting, and shoveling, and monitor which field employees are currently working.

Accessing SnowTrack

1. Go to your IndusTrack dashboard.
2. Click on the SnowTrack tab.
   • If the tab is grayed out, your account may not have access.

Dashboard Overview

At the top of the SnowTrack page, you’ll see a summary of total hours spent on:

• Plowing
• Salting
• Sidewalk work
  This covers the current 15-day pay period.

Below that, each employee’s status is listed, including:

• Employee ID and Name
• Status (Off Duty, Plowing, Salting, or Working on Sidewalk)
• Company (Client they’re working with)
• Location
• Progress (Total Work hours)
• Record Conflicts (incomplete timesheets)
  • Click “Has Conflict Records” to fix incomplete entries (e.g., if someone didn’t clock out).

Creating a SnowTrack Record

You can create a record in two ways:

A. From the Employee List

1. Click an employee’s name on the SnowTrack dashboard.
2. On their page, click Add New to open the record form.

Filling Out the Record

The record form has 3 tabs:

• Settings – Fill out required fields (*). You must complete these to save.
• Materials –
  • Select material type from the dropdown.
  • Enter quantity.
  • Click Add New Material to add more.
  • Click Delete to remove.
• Attachments –
  • Upload images using the Actions button.

3. Click Save Changes when completed.

B. From the Actions Button

1. Click the Actions button on the SnowTrack page.
2. Select +Add New SnowTrack Record.
3. You’ll be taken to the record form (same as above), but without an employee selected.
4. Use the dropdown to pick a field employee.

Working with Time Entries

Change Employee or Date Range

• Use the dropdown in the upper left to switch employees.
• Click the date range to adjust the time period shown.

Edit a Time Entry

• Click the three-dot menu on the right of the entry.
• A pop-up will let you update the time details.

View Completed Snowplow Records

• Go to Actions > View Completed Snowplow to see past records by week.

Manage Material List

• Go to Manage List of Materials.
• Use toggle switches to show/hide materials in the mobile app.
  • Hidden materials won’t appear in the material dropdown when logging a snowplow.

Audit Tracking for Snowplow Records

You can now track all changes made to Snowplow records in the system.

The audit log will show when someone:

• Adds a new record
• Edits an existing record
• Updates any of the key fields, such as:
  • Start time
  • End time
  • Customer
  • Vehicle
  • Cost code
  • Type
  • Duration

This helps you keep a clear history of what was changed, when, and by whom — making it easier to review or troubleshoot any issues.